Waiting list open · free beta
Define a project once. Plan it many times.
Opening a branch, launching a store, onboarding a client: describe the project once as a template. For each new run, pick one date. FlowPilot computes every deadline and keeps everyone involved informed.
- D−120Sign the lease
- D−100Design the clinic layout
- D−80Obtain the building permits
- D−45Recruit the branch team
- D−35Renovation works
- D−21Install the dental chairs
- D−14Install the IT network and workstations
- D−10Local marketing campaign
- D−7Staff training
- D0Opening Day
- D+1Open house week
- D+30First month review
For the projects your team runs again and again
Same steps, same people, new date. If you rebuild the same spreadsheet each time, this is for you.
- 01
Opening a branch
Lease, permits, works, fit-out, team, opening day.
- 02
Launching a store
Suppliers, stock, staff, marketing, launch weekend.
- 03
Onboarding a client
Contract, kick-off, set-up, training, go-live review.
- 04
Organizing a yearly event
Venue, speakers, catering, invitations, the day itself.
How it works
One template. One date per run. Every other date is computed.
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01
Define the template once
List the activities and place each one relative to the key date: sign the lease 120 days before opening day.
- Sign the leaseDue 120 days before
- Install the dental chairsDue 21 days before
- Staff trainingStarts 7 days before
- Opening DayOn the reference date
-
02
Create an iteration
Name the run, pick the reference date and assign people to each role. FlowPilot works out every start and deadline.
Iteration name Reston NorthReference date (Opening Day) Mon, 13 Sep 202712 activities scheduled, 12 May → 13 Oct 2027
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03
Move one date, the plan follows
Opening slips a week? Change the reference date and every activity shifts with it. Everyone affected is told.
PermitsRenovationIT networkReference date +7 daysPermitsRenovationIT network
For stakeholders
Everyone stays informed. Nobody needs an account.
Architects, contractors, suppliers, colleagues: they get what they need, when they need it, without learning a new tool.
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Short email notices
When someone is assigned, when their dates change, and before their activities start. The email only says something changed: the details stay on FlowPilot.
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A personal, read-only page
What do I have to do, and when? What changed? Readable in five seconds on a phone.
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Their own calendar, kept in sync
One subscription link for Outlook, Google or Apple Calendar. Their own activities are marked ★.
FlowPilot never asks anyone to sign in or enter a password from a link. Stakeholder pages contain no forms and ask for no personal data.
‹ My projects
Tysons Center
Smile Dental Group · Opening Mon, 15 Mar 2027
What's new
The reference date moved from 8 Mar to 15 Mar: the whole schedule shifts by 7 days.
Renovation works
Due Mon, 8 Feb 2027
Today · 17 Feb
Install the dental chairs★ You
Due Mon, 22 Feb 2027 · starts 20 Feb
Install the IT network and workstations★ You
Due Mon, 1 Mar 2027 · starts 27 Feb
Opening Day
Mon, 15 Mar 2027
The schedule has changed, from Smile Dental Group
Hello Tom,
Eric Imhauser from Smile Dental Group has updated a schedule you are part of.
Where it comes from
FlowPilot started as an internal tool, built and used for years at a large bank to plan branch openings. It is now rebuilt as a service any team can use.
What FlowPilot does
Plans repeated projects from a template, computes every date, notifies the people involved and syncs their calendars.
What it deliberately leaves out
No task boards, no chat, no accounts for stakeholders. It plans and it informs, and does both well.
Free beta
Plan your next opening with FlowPilot.
Join the waiting list and we'll email you as soon as your organization can sign up. Then start from the sample Branch Opening template or from scratch.
Included in the free plan
- iterations
- 10
- stakeholders
- 100
- activity definitions
- 200